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Park & Rec Commission Mtg. Minutes 7/7/2015
MINUTES OF THE RAYNHAM PARK & RECREATION COMMISSION
Regular Monthly Meeting, July 7, 2015, 6:00 p.m.
Raynham Senior Center, 2215 King Philip Street, Raynham, MA


In Attendance: Chairman Chris Shaw, Commissioner Jim Sullivan, Director Elizabeth Francis, and Administrative Assistant/Recording Secretary SJ Blanchard.
Absent: Commissioner Jim Brow.

Chairman Chris Shaw called the meeting to order at 6:05 p.m.  Due to a lack of a quorum, approval of the minutes of the June 2, 2015 meeting was tabled until next month.  (Jim S. was absent from the June 2nd meeting and was therefore unable to vote on the minutes from that meeting).

Liz reported on the following:
  • Bettencourt Field looks wonderful as a result of recent re-sodding.  Plans call for continuing to keep foot traffic off the field until it is needed for the Jocks Camp August 10-14.   
  • The school district has committed to splitting the cost of the irrigation pump repairs with the Department.  
  • The firm that provided an estimate in 2014 for repairs to the RMS track has agreed to still honor the price originally quoted.  Work will include repairing six damaged areas of the track, a 400-meter layout and adding 400-meter hurdles to replace the 300-meter hurdles.  
  • The damage to the Arruda Field isn’t too bad.  Liz is considering moving Raynham Youth Lacrosse from the Arruda to the Burke Field next year.
  • Renovations at the South School are moving along nicely.
  • There is an osprey nest built atop a light pole at the soccer fields.  Liz is investigating what to do about this, as it is believed that ospreys are on the list of endangered species.
  • The large group of adults that had been using the soccer fields on a regular basis without a permit seems to have moved on following several warnings from Liz.  
  • Liz has been approached by a representative of a group which performs historical battle re-enactments about the possibility of his organization staging a Civil War re-enactment at Borden Colony.  The open spaces that he was particularly interested in are the farmlands currently being leased.  The Chairman urged Liz to run the idea by Police Chief Donovan before allowing this.  Liz said that she would first ask lessee Clive Olson about the idea, and if he is amenable, she will run it by the chief.  If he, too, is amenable, she will contact the group which will then come by and check out the appropriateness of the site.
  • Liz met with a representative of Collette Tours about the possibility of doing trip collaborations.  The Department would receive a commission on each trip sold through the office.  Somerset Park & Recreation has signed on to offer such trips.  Liz told the Commission that she isn’t certain that we’d have a market for this in light of the fact that these are rather expensive trips.  The Chairman opined that given that there’d be little interest, it doesn’t seem worth our time; but that we could consider spreading the word that trips are available through Somerset Park & Rec.  
The Lions Club submitted a request for the issuance of one-day liquor licenses for the following eight event dates: Aug. 30, 2015, Oct. 18, 2015, Nov. 7, 2015, Jan. 22, 2016, Feb. 7, 2016, March 11, 2016, May 14, 2016, and June 24, 2016.  Jim S. made a motion to recommend approval of these dates to the Board of Selectmen; Chris seconded the motion and the two voted in favor of the motion.
The Chairman noted that he recently successfully completed the Massachusetts Ethics Commission’s conflict of interest law online training and follow-up exam, and he provided his certificate awarded for the same.

The following field-use permit applications were acted on at this meeting:
  • Speed Camp, submitted by Lou Pacheco for the use of the RMS football/soccer field and the RMS track from 9 a.m. to noon on Mondays, Tuesdays, Wednesdays, and Thursdays from July 8 through Aug. 7.  Jim made a motion to approve this request with no fee; Chris seconded the motion and the two voted in favor.
  • Ginny Trainor of PLU, Inc. submitted a request to use the Borden Colony and Reid softball fields for the annual breast cancer softball tournament fundraiser on Aug. 1 and 2.  Liz will inform Trainor that while the fields are available all day on the 1st, they will only be available after 1 p.m. if they are needed on the 2nd.  Jim made a motion to approve this request with no fee; Chris seconded the motion and the two voted in favor.
Bridgewater Men’s Softball League requested the use of the Borden Colony softball field for a fundraising tournament to be held this Sat., July 11.  Jim made a motion to approve the request with a capped fee of $120; Chris seconded the motion and the two voted in favor.
New England Shockwave Softball submitted a request for the use of either the RMS or the Reid softball field from 5 to 8 p.m. on Tuesdays, Wednesdays, and Thursdays from June 15 through Oct. 4, 2015.  Liz said that the Reid Field would be the better choice.  In the interest of full disclosure, the Chair noted that his daughter plays for this organization.  Jim made a motion to approve this request with a $550 seasonal fee; Chris seconded the motion and the two voted in favor.  
  • RYBSA submitted a request to hold the annual Monti tournament at the Merrill baseball fields (nos. 1 – 7) from July 22 through the 27th.  Jim made a motion to approve the request with a $300 fee; Chris seconded the motion and the two voted in favor.
Raynham Youth Soccer (RYS) submitted its fall field-use request but a game schedule has not yet been provided.  They are requesting the use of the four Borden Colony soccer fields from Sept. 1 through Nov. 20, 2015, seven days a week.  Weekdays the fields would be utilized in the afternoons and evenings, and all day on the weekends.  Jim made a motion to approve this request with no fee; Chris seconded the motion and the two voted in favor.
RYS also submitted a request to use the Burke and Griffiths soccer fields from 5 to 8 p.m. on Fridays between June 26 and Aug. 31, 2015 for a summer skills clinic.  Jim made a motion to approve this request with no fee; Chris seconded the motion and the two voted in favor.
The woman who ran the youth yoga classes at the Teen Center has approached Liz with the idea of running an outdoor yoga class at Borden Colony.  It was decided that rather than charge her a field-use fee, that the program be coordinated through the office, with registrations and a cut of the proceeds coming back to the Department.  Jim made a motion to approve this request with no fee; Chris seconded the motion and the two voted in favor.

The Commission acted on the summer program scholarship request from a family that applied for and received one free week last year.  It would be for one child whose mother is 100% disabled.  Jim made a motion to offer the family one free week again this summer; Chris seconded the motion and the two voted in favor.

The meeting was adjourned at 6:44 p.m.

Respectfully submitted,
SJ Blanchard
Administrative Assistant/Recording Secretary

















 
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