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Raynham, Massachusetts.  Incorporated 1731

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Park & Rec Commission Mtg. Minutes 7/12/2016
MINUTES OF THE RAYNHAM PARK & RECREATION COMMISSION
Regular Monthly Meeting, July 12, 2016, 6:00 p.m.
South School, 305 South Street East, Raynham, MA


In Attendance: Commissioner Jim Brow, Commissioner Chris Shaw, Director Elizabeth Francis, and Administrative Assistant/Recording Secretary SJ Blanchard.
Absent:  Commissioner Jim Sullivan.

Chairman Jim Brow called the meeting to order at 6:04 p.m.  Chris S. made a motion to approve the minutes of the June 7, 2016 meeting.  Jim B. seconded the motion and the two voted in favor.  

Liz has spoken with Town Administrator Randy Buckner and Selectman Joe Pacheco relative to the refurbishing of the outdoor basketball courts located on Pleasant Street.  They have indicated that there is $25,000 set aside for this project.  The original plan is undergoing some revision and she is considering eliminating the perimeter fencing, although she is hesitant to do that, fearing that it will lead to individuals driving onto the courts.  Chris suggested that she look into having 8 x 8 wooden guard rails erected around the perimeter.
Liz has requested resurfacing quotes from G. Lopes and Stanley Paving.  Prior to 2013, G. Lopes had formerly submitted a quote for $26,000 for the asphalt.  A firm will then need to be hired to paint the court lines.  Two pairs of new hoops will be required, at a cost of $2,000 per pair.  She hopes to have quotes for the paving, painting and equipment by the August Commission meeting.
This project’s funding was formerly submitted to the Capital Planning Committee, which rejected it.  However, Liz plans to resubmit it to the Finance Committee prior to this fall’s annual town meeting.
The Chair inquired about the naming/dedication process for this facility and Liz said that it had already been voted on some years ago.

Liz met recently with Tony Arruda and Randy Buckner relative to the extension of Arruda’s Borden Colony agricultural lease.  All parties have agreed to the map of the current leased land, and this needs to be finalized by the Board of Selectmen.  Liz is hopeful to have a signed five-year lease by the August Commission meeting.

Liz read into the record a June 22, 2016 letter of thanks received from Coyle & Cassidy High School’s athletic director Tom Pileski.

The following summer and fall field-use permit requests were acted on:
  • RYBSA submitted a request to hold the annual Jared Monti Baseball Tournament at the Merrill Fields 1 – 7 July 28 – Aug. 1.  The hours on Thursday, Friday, and Monday will be from 5 to 9 p.m. and all day on the weekend.  Chris made a motion to approve this request with a fee of $300; Jim B. seconded and the two voted in favor.
  • A request was submitted by Raynham Cub Scout Pack 43 to hold a community movie night at the field around the gazebo on Sat., Sept. 24 from 6 to 9 p.m.  Chris made a motion to approve this request with no fee; Jim B. seconded and the two voted in favor.
  • Ryan Aronoff requests the use of a Borden Colony 11 v 11 soccer field for the fall season home games of the Raynham Masters (over 49 soccer league). The games will be on Sundays, starting at 8 a.m. between Aug. 23 and Nov. 13.  Chris made a motion to approve this request with a fee of $550; Jim B. seconded and the two voted in favor.
Coyle & Cassidy High School requests the use of the Borden Colony cross-country track for three home meets: Sept. 21, Oct. 11 and 18 from 2 to 6 p.m.  Chris made a motion to approve with a fee of $360; Jim B. seconded and the two voted in favor.  
The Passing League Association of Taunton requests the use of a football field from noon to 6 p.m. on Sundays from July 17 to Aug. 14.  Chris made a motion to approve with a fee of $275 and pending the receipt of an insurance certificate; Jim B. seconded and the two voted in favor.  
The Bridgewater Men’s Softball League requests the use of the Borden Colony Softball Field for a charity tournament to be held on Aug. 6 from 8 a.m. to 3 p.m.  Liz noted that only the RMS softball field will be available for this date, however, its size may not be adequate.  Chris made a motion to approve with a fee of $120; Jim B. seconded and the two voted in favor.  
Kevin Ellis submitted a request for the use of the gazebo and surrounding field for the 2016 annual Raynham Pride Day, to be held on Sunday, Sept. 18, with a rain date of Sept. 25.  Chris made a motion to approve with no fee; Jim B. seconded and the two voted in favor.  

The Lions Club has submitted requests for one-day liquor licenses for the following event dates:  Aug. 7; Oct. 16; Jan. 20, Feb. 7, March 24, April 23, May 20, and June 23.  Chris made a motion to recommend that the Selectmen approve a one-day license for each of these dates; Jim B. seconded the motion and the two voted in favor of the motion.

Liz reported that one older piece of equipment on the Monti Playground, located at Borden Colony, is in rough shape and needs replacing.  She has located a similar piece, “Bernie the Bus,” through the vendor Ulti-Play at a cost of $4,779.  Monies are available through the Monti Memorial Playground Fund, as well as in the Borden Colony account, and Liz suggests that the town split the cost with the Monti fund.  Ordering and shipping lead time is approximately 6 weeks, and Liz is hoping to have it installed by RYS’s opening day of fall soccer.   Chris made a motion to approve the partial funding of the “Bernie the Bus” apparatus with Borden Colony funds; Jim B. seconded the motion and the two voted in favor.
Liz also noted that Paul Monti, father of the late Jared Monti, is looking towards fundraising for the creation of a bronze sculpture of his son, to be eventually located at the playground.

Chris stated that the Merrill ballfield complex look fantastic and extended kudos to Tom Bullock and his crew.  He also noted that the alarm box there is beeping.  Liz responded that the fire department has inspected it, but that a specialty alarm company will have to be hired to service it.

The Chair remarked that the RMS track looks good, and he raised a question regarding the operators of the Borden Colony farmstand.  Liz responded that since the Reed Bros. retired and sold off their operation, her best guess is that the new owners will be operating the farmstand.  The seasonal rent for it has been received by the town.  She further explained that in looking into the possibility of operating a farmers’ market at the gazebo this summer, she learned that area farmers commit to such endeavors in February and she wasn’t able to line up any interest at this late date.  However, with the re-opening of the farmstand, it will not be necessary to duplicate it nearby.

Liz said that the playground program is huge this summer, with 98 children attending this week.  The numbers are also up for the Tadpole program.  The first gazebo concert of the summer season is this evening.

The meeting was adjourned at 6:46 p.m.

Respectfully submitted,
SJ Blanchard
Administrative Assistant/Recording Secretary

















 
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