Town of Raynham, Massachusetts
558 South Main Street, Raynham, MA 02767
ph: 508.824.2707
HIGHWAY DEPARTMENT
ANNUAL REPORT
2012

There are six major areas of responsibility that are under the jurisdiction of the Highway Department: Maintenance of Public Ways, Solid Waste, New Development, Facility Maintenance, Parks and Grounds, and Snow and Ice.

The Highway Department has thirteen full-time employees, two part-time employees and five seasonal employees. Of the thirteen full-time employees, five are assigned to Maintenance of Public Ways; two to Solid Waste, three to Parks and Grounds, and the remaining four are support staff. The support staff is made up of the Superintendent, General Foreman, Public Works Specialist, and Mechanic. Our part-time employee is assigned to solid waste. We have four seasonal employees working for Parks & Grounds and Maintenance of Public Ways who perform various projects such as but not limited to; mowing of parks and grounds, litter pickup on streets and around the transfer/recycling facility, cutback of brush along the roadways during the summer, facility maintenance and patching of roads. The use of part time employees is very important and cost-effective.

The Highway Department has completed or supervised the following projects in the 2012 calendar year:

State Funded

The Highway Department did not available any funding for special grants or State funded projects in this budget year.  

State Aid Chapter 90 Funded
The Highway Department has one major project that qualified for Chapter 90 funding.  This project was Thrasher Street from East Britannia to King Phillip St. and East Britannia from the Taunton town line to Thrasher Street.  The completion of this project was the end of a 7 year effort to improve this section of roadway in accordance with an agreement the Town entered into with Waste Management.  The terms of the transfer station permit required that the Town improve the road to meet the heavy loading of the solid waste trucks and that we minimize the line of site issue at the sledding hill.  In addition to those goals we also wanted to resolve the hazardous parking issue that took place when the sledding hill was active.   This project cost approximately $600,000.00 with the Town's portion approximately $390,000.00 for construction.
  
Town Funded (contract work with Highway Department participation)
The Town funds the routine maintenance through the Highway Departments operations budget and occasionally will approve an infrastructure article to cover larger projects that are typically unexpected and not covered under the Chapter 90 program. This year the Town has experienced three unexpected drainage issues that fell under the emergency repair.

The first project is at Oak & Center: This project came to our attention due to flooding at this intersection. An investigation found that drain pipes were installed in private private property with out benefits of drainage easements and to make matters worse a home was built over one drain pipe. The pipe was metal and deteriorated bringing liability to the Town in the event it undermined the home.  New permanent drainage easements were taken and new pipe installed.  The cost of the project including easement takings and construction was near $40,000.00


The second emergency project was also a drainage related.  Reports were received that we had a sink hole at Elm Street East at Hickory.  Investigation found that a metal drain pipe had deteriorated to the point that it has undermined Elm Street East.  The void under the road was large and the road had to be closed on that side of the road and emergency repair had to begin. The cost of this project was just under $30,000.00

The third project was also a drainage related.  Reports were received that we had a major sink hole in the emergency access road known as Rogers Way.  Investigation found an extremely hazardous condition existed were a large hole was found over a deteriorated large diameter metal pipe that was the out fall for Hewlett Pond. Since this pipe was only conduit for the Town's pond it became our responsibility to make repair.  The pipe was located on private property but the Town did have a permanent utility easement over that property allowing us to beginning repairs.  The repairs included the replacement of the pipe with concrete pipe and head walls.  Due to the location environmental permits were required.  The total cost of this project including engineering, permits and construction was $40,000.00

Out standing drainage project that are currently not complete or funded:
(1)  Pleasantview development has several areas of street flooding that are getting worse with time. This development has many metal drain pipes that are in varying stages of deterioration.  To make matters worse research found no drainage easements for those pipes between properties. These flooding conditions are only going to get worse as the pipe deteriorates takes on more ground water reducing pipe capacity and as our climate changes to create more frequent and intense storms. What we will need to do is have a drainage plan developed with easements.  This plan will identify the water shed area, locate existing pipes and sizes, calculate drainage requirements so designs can be made identify necessary easements and provide elevation of existing pipe inverts. This work will be the first step in a longer more expensive remediation project to correct drainage issues. This phase of work if approved will cost approximately $26,000.00. In the event we chose not to perform this study we would be performing construction projects in excess of $100,000.00 on a guess as what would be needed.

(2) Another drainage project is a culvert near 215 Judson Street.  This pipe culvert has been an ongoing problem with the steam overtopping the street.  What brought this project to the front is that the head wall has collapsed.  Investigation has found that not only the headwall are deteriorated but the metal pipe has also deteriorated to the point that portions of the pipe are gone under the road.  It is only a matter of time before a sink hole develops and the road has to be shut down. This project will require environmental permits, design, permanent drainage easements and complete reconstruction. This project should be completed in the next construction year for approximately $48,000.00.      

(3)  Center Street culvert at approximately 460 Center Street as yet to be constructed as the funds was diverted to other emergency projects.    

(4)  Walter Drive - Yard flooding was observed behind 32 Walter Drive. The outfall pipe for the Walter Drive development is below the stream bottom of the brook under Leonard Street causing a back up in Walter Drive and pressure condition in the manhole and pipes. This condition forced water out of the manhole lid and openings in the pipe creating sinkholes near the pipe and the manhole did not allow water back into the system after the surcharge. The manhole was changed to catch basin allowing the surcharge to ebb and flow with out damage to structure or property. Final solution will be very expensive and require an outfall beyond the Leonard Street Culvert.

(5) In addition to the above-mentioned drainage projects that are still on going we have five more location as this writing are still not addressed. (167 Pleasant St.) (Leonard @ Church) and (Elm St. West)


Yard Waste Drop off: Received and disposed of 3585 cubic yards of brush at the Town’s brush pit off Gardiner Street.
 
Crack sealing:  Work accomplished under Chapter 90 funding in the amount of $40,7768.00. Various locations throughout town.


HIGHWAY DEPARTMENT

Routine Maintenance
Placed 78.12 tons of bituminous concrete for street patching.
All of the 49 drainage easements the town is responsible for were cut this period.
Swept 149 miles of town roadways; main road twice and nine public parking lots.
Cleaned 1745 catch basins.
Responded to 255 requests for service.
Conducted 22 property development inspections and 2 street-opening inspections.
Issued 21 Street Opening Permits.
Issued 18 Property Development Permits.
Issued 5 Public Works Construction Licenses.
Traffic Painting: Painted approx 3037 lineal feet of crosswalk line, approximately 47 feet of stop bars, 235,270 lineal feet of centerline, 94,481 lineal feet of edge line, 12,686 lf of there plastic line, 1,760 lf of stop bars for an approximate expenditure of $18,898. Note: Highway Dept. changed painting schedule to include crosswalks and stop bars in the fall before school started and street marking in the spring after streets are swept in order to get longer life out of paint lines. Snow and Ice operations wears hard on painted lines
Guardrail - Installed approximately 2,221 feet of guardrail at four locations. Judson Street, Orchard Street, Thrasher St. and repairs at Warren @ Richmond.

Snow and Ice
Snow season November 2011 to April 2012 was an inactive season with 10 sanding events which includes 2 plowing events. The cost of this year’s program was $86,302.00- Mother's Nature gift to us.

Special Projects
Leaky Underground Fuel Tanks: This project continues as previously reported. One well at the tank site shown an elevated level of Aliphatic and Aromatics which exceeded the GW-1 Standard. We were so close to closing it out when this sample came up. Even though this condition causes “No Substantial Hazard,” it does not qualify for “No Significant Risk” designation with the DEP. The “No Risk” designation would have discontinued future requirements for groundwater testing. Since we do not have that designation testing will need to continue. This elevated level is still consistent contamination issues found with unlined landfill even though this area is slightly up gradient of landfill groundwater flow. It is therefore been decided to incorporate the future site monitoring with the landfill ground water sampling program in order to reduce sampling cost. Unless and until higher levels of contamination appear, the Town is now forced to continue testing another 5 years. This process also keeps the DEP file open so the Town will have to continue to pay the $800/year compliance fee and hire a LSP to study, evaluate and report to DEP every 5 years for the sum of approximately $5,000.00. (as always subject to change)

Accepted Streets

Kings Estate: Planning Board took the bond on Kings Estate phase 1 which now complete and is our responsibility for maintenance for Princess Lane, Barron Way and a portion of Queens Circle.  Phase II is now under the Planning Board development process. Final acceptance to phase I is expected in May 2013

Carriage Hill (Phase I)  has been accepted for portions of Carriage Hill Drive, Parson's Walk and Homestead Drive. Phase II (remaining portion of Carriage Hill Drive) is under the Planning Board development process.

Whippoorwill Estates has accepted Whippoorwill Drive and Pheasant Lane. Remaining two roads are in the Planning Board development process.

Facility
Pumped the 5,000-gallon storage tight tank from garage floor drain 4 times.

SOLID WASTE & RECYCLING
Maintenance of the closed landfill belongs to the Town. Maintenance can be classified into two categories (1) routine maintenance, and (2) damage repair. Routine maintenance covers those activities that include but are not limited to mowing, removal of condensate, sampling and analysis of ground water, landfill gas and wellhead adjustments. Damage repairs include but are not limited to the following: replacement of vegetative cover where earth has shifted, adjustment of gas pipes where they have settled, repair of liner where it has been torn, and addressing gas migration and ground water pollution issues.

It is an unfortunate reality that a closed landfill requires maintenance and that work has an associated cost to the taxpayer. In the event that issues arise, the Town has virtually no choice but to respond immediately. Typically, any correspondence or action with DEP contains a timeline with penalties. In the event that unexpected maintenance comes up the Town needs to be prepared by having a dedicated account set aside for just this possibility. Article 10 of November 9, 2009 STM voted to establish a stabilization account for Solid Waste issues and facilities. This account could be use to make these emergency repairs. There is approximately $285,255.21 in that account as of passage of the article.

We continue to experience problems with flare shut down. The Town has an air quality permit from the State DEP for the flare. When the flare is not lit one of two things is happening. (1) Landfill gas is being vacuumed out of the landfill and disbursed into the atmosphere and not burned. This is in violation of our air permit and it could cause odor problems. (2) When the flare is not working and the air pump is shut down, this causes a build up of gas under the liner. Under this scenario and over time gas will migrate from under the liner around the perimeter of the landfill. As soon as gas is detected off the landfill site, it becomes a violation of our landfill permit. Locating a leak some were in the miles of gas collection piping that is buried in the landfill vegetative cover is difficult and could be very expensive. The flare shut down has been an increasing problem typically during the winter months. The shut off system installed last year keeps emission in check, but off-site monitoring wells need to be checked more often to detect gas migration.

The Town is continuing to be required to conduct quarterly ground water testing until results that are more desirable are obtained and possibly reduce the frequency testing.  

The Solid Waste Division of the Highway Department has under gone some changes in 2011 to operations and funding mechanism. Due to financially constraints, the Solid Waste Division budget was reduced approximately 10% in an effort of keep operational cost within the generated Solid Waste revenues. To accomplish this goal, the cost of operations had to be decreased, and revenue sources increased. This was accomplished by reduction department staff by one person and reducing the days of operation from six days per week to five days per week in September 2009. Revenues were increased by raising permit stickers to $70 per car and Bag Tags to $2.00 per tag at the same time. Solid waste volumes are directly connected to the economy. As we know 2011 and 2012 economy remained soft and consequently our expenditures appear to be coming under our budget.

To address this potential deficit, the Town entered into negotiations with Waste Management for changes to the Waste Management contract of which we are 10 years into the 20 year contract. A contract has been signed on October 4, 2011. This contact extends (W.M.) Waste Management's contract limit to June 30, 2028, which added an additional 5 years to their contract. W.M. also had a requirement in their contact to build and operate a hazardous waste facility. Site location became problematic and in year 10 of their contract, the facility was not up. This contract changes obligates W.M. to pay the Town an additional $1,100.00 per month for conducting a hazardous waste collection. This is approximately the amount we spend each year for that effort. W.M. has also agree to stabilize our tipping fee to $80/ton for MSW and $65/ton to C&D materials until June 30, 2013 at which time the contract will follow the formula for CPI increases or what the market price is a Raynham facility which ever is lower.

 Reduced flow of waste through the Waste Management facility translates into less revenue for the Town through our $1.78 / ton host fee. This drop in tonnage is due to economy and competition of other similar facilities diverting that market share of construction and demolition materials to other locations.  

The Transfer/Recycling Facility at 1555 King Philip Street site remains fully operational. Our recycling effort has decreased in tonnage this year approximately 26%. This is significant percentage but inconsistent with last years spike up wards. It also becomes understandable when one considers how strong market for metal is which diverts that material away from our facility. Mixed paper has also experienced a significant decrease. Paper is a commodity that is closely tied to the economy. Poor economic times typically generate less paper. Less paper also causes higher payments for recyclable paper which in turn diverted away for our recycling program.
 
Apathy among residents for recycling always affect the overall tonnage but those you who are committed seem to be consistent holding the tonnage around the 1000 ton mark. The State is pushing hard for more recycling tonnage through efforts to get communities to pass by-laws make recycling mandatory.  Mandatory recycling is not without additional cost and our Board is reluctant to generate any additional cost to the tax payers.  Our solid waste program is currently a balanced program staying within our revenues.

Stay the course and continue to recycle: it continues to avoid disposal costs of $80.00 per ton and provides revenues, saves energy, and natural resources!
                                     
Residents of Raynham, we can do better.

A bag and tag program was instituted at the Transfer/Recycling Facility on January 1, 2000. This program was modeled after 75 other Massachusetts communities and has provided the same positive results in Raynham as the other communities. The State continues to push for more recycling, including food waste recycling. The revenues generated by our access sticker and the disposal tag is helping to cover the operational cost of providing these facilities while the host fee received from Waste Management covers the cost of disposal.

Raynham is recycling 94% of total waste tonnage. That is a great number but is skewed due to the fact that those residents who use contract hauler are also recycling with us.  In this tacking system does not allow us to track our recycling percentage is with those residents who use our facility for MSW disposal.

This year’s numbers depict a 14% decrease in tonnage for MSW and 4% decrease in C&D. The percentage continues to be influenced by the soft economy. Revenues for recycling continue to be strong for metals, steady for paper and soft on most of the other commodities. Municipal solid waste volumes are down insignificantly which does not depict an explainable trend.

As a community in hard economic times, recycling helps avoid the $80/ton disposal cost for municipal solid waste, in addition to protecting the world’s resources and keeping our community clean. Good job last year! Let‘s commit to do more in 2013!

Recycling Report Card

Unit
2009
2010
2011
2012
Remarks
Newspaper
Tons
101.665
84.01
78
75.09 tons
Delivered to recycling by ton
Mixed paper
Tons
139.27
142.48
217.645
128.91 tons
Delivered to recycling by ton
Metal
Tons
189.9
137.45
102.6
77.39 tons
Delivered to recycling by ton
Redeemable bottles & cans
Tons
X
X
X
X
Being collected by Giants Football
Glass
Tons
90.85
99.87
128.903
105.14 tons
Delivered to recycling by ton
Plastic
Tons
38.46
55.77
78.783
49.5 tons
By ton
Cardboard
Tons
104
103.3
100.336
100.82 tons
Delivered to recycling by ton
Oil Filters
Lbs.
2
2
2
2
.05 tons
55 gallon drums
Tires
Tons
7.665
5.3
5.26
7.56 tons
35 lbs. Per car tire

Compost

C.Y.
Tons
2000
300

520
3585 cu yd
403.31 tons
Leaves & grass – 200 lbs/cy dry –300 lbs/cy wet and +brush 500 lb/cy

Refrigerators / AC units

tons

4.2

4.8

4.75

4.4 tons

refrigerators @ 100 lb ea. & AC units @ 50 lb ea.
Paint (latex/oil)
Gallons
1320

7.96 ton
1392 gal

8.3 tons
1122

6.732 tons
10 cy
3.45 tons


Cubic yard boxes
690 lbs/cy box
Batteries
Tons
2.032
1.96
1.75
1.45 tons
Delivered to recycling by ton
Antifreeze
Gallons
0
55
55
0.22 tons
gals @ 8lb/gal
Monitors /
TV’s
9.09
463+186
390+214
25+107
4.26 tons
monitors + TVs
monitors @ 20 lb ea. + TV’s @ 75 lb ea.
Fluorescent Bulbs
Feet
Tons
2040
.0032 ton
1987
0.031
1536
0.024
0
@ .5 oz/ foot
Waste Oil Pumped
times
4

3
4
3
11.4 tons
1000+ gal recycled in waste oil space heater for highway garage (7.6 lbs / gal)
Total Tons
Recycled
999.68
956.08
1314.98
972.95
      
Municipal Solid Waste [MSW]

Tons

962.852

786.77
867.74
750.22

Construction & Demolition [C&D]

Tons

335.61

355.4
291.00
278.31


Revenue
Amount in
2009
Amount in
2010
Amount in
2011
Amount in 2012

Landfill Fees  (formerly Recycling)

$46,898.37
$49,887.47
Permit + Tag Sales

$57,730.00
+THS

$126,680
+THS

$129,860
+THS
$90,920 Tags
$41,315 Permits
Host Fees Collected
-
$89,883.65
74,431.46