Town of Raynham, Massachusetts
558 South Main Street, Raynham, MA 02767
ph: 508.824.2707
Highway Department
Annual Report
                    2013                           

There are six major areas of responsibility that are under the jurisdiction of the Highway Department: Maintenance of Public Ways, Solid Waste, New Development, Facility Maintenance, Parks and Grounds, and Snow and Ice.

The Highway Department has thirteen full-time employees, two part-time employees and five seasonal employees. Of the thirteen full-time employees, five are assigned to Maintenance of Public Ways; two to Solid Waste, three to Parks and Grounds, and the remaining four are support staff. The support staff is made up of the Superintendent, General Foreman, Public Works Specialist, and Mechanic. Our part-time employee is assigned to solid waste. We have three seasonal employees working for Parks & Grounds and Maintenance of Public Ways who perform various projects such as but not limited to; mowing of parks and grounds, litter pickup on streets and around the transfer/recycling facility, cutback of brush along the roadways during the summer, facility maintenance and patching of roads. The use of part time employees is very important and cost-effective.

This will be my last annual report to the Town as your Highway Superintendent. On August 1st, 2014 I will be resigning my position with 17 years of service to the Town of Raynham.  I want to take this opportunity to thank the residents of this town for that opportunity to practice my profession here in Raynham.  It is my hope that our effort to make service to the residents number one in the department, was evident.  

 Typical of any job, there are some challenges, but for me there were many very rewarding moments as well.  Some of you may recall that 17 years ago, solid waste was a major issue in Town.  Modernizing the solid waste operation and closing the landfill consumed a great deal of our personnel and financial resources.  This effort included entering in a (public/private) partnership with Waste Management that was unprecedented. This partnership provides annual income to the Town as long the facility remains operational in Raynham.  Today our solid waste operation remains a self-sustaining operation.

Maintenance of own infrastructure was also a huge part of the 17 years I spent with the department.  At the very onset of my tenure, the completion of Route 104 was a major challenge. This project was a 10 year old State funded transportation project that was floundering with lack of action and insufficient funding due to major increases in cost of materials.  With Gordon Luciano's help, we got the project back on track and completed the 4.5 million dollar project with less than 5% overruns.  There many other paving projects such as: all roads in the Raynham Industrial Park; Thrasher Street, East Britannia Street, Hall Street,  Ann Street, King Phillip Street, Leonard Street, Walter Drive, Pine Street, portions of King Street, South Street East and West, and Locust Street, to name a few.

Drainage also became a major effort in the last 10 years of my tenure. Culverts at: Hill Street, Carver Street, Oak Street, Leonard Street, Judson Street, Rogers Way and Leonard Street have all been rebuilt.  Substantial drainage work was also accomplished on South Street East, Thrasher and Britton Street. Numerous utility trench failures, collapsed structures and flooding played heavily into the maintenance to our infrastructure in the past five years.  Pleasantfield was also a source of many drainage issues in the past 17 years due to aging infrastructure and will continue to be problematic at time goes on. Work at Oak Street, Pleasant Street, and Center Street are streets where or no formal easements existed and work was required.

Who can forget the major storms? Many snow storms but also a few hurricanes, and one terrific rain storm in 2010 that I believe is still impacting our utility trenches and underground structures.

I want to close with this final thought. The success of any superintendent’s tenure is often attributed to just the superintendent.  I hope I have made a positive impact on this community, but it is more likely the success of the department is more directly related to the personnel who make up that department.  I am very fortunate that I have had the privilege of working with some very coconscious employees.  Their work ethics are unprecedented in public works environments and I want to publicly state how much I appreciate their effort.

The Highway Department has completed or supervised the following projects in the 2014 calendar year:

State Funded

The Highway Department did not have available any funding for special grants or State funded projects in this budget year.  

State Aid Chapter 90 Funded
This year the Highway Department had one major project that qualified for Chapter 90 funding.  This project was South Street East from Orchard Street to the Taunton River, portions of Hill Street from the new culvert to South Street East, and a portion of Orchard Street from South Main Street to Katie Drive.  This project included leveling and resurfacing the road using an asphalt product that incorporated 2,200 used rubber tires in the traditional liquid asphalt to make a rubber membrane that a special treated stone was placed in to make up the new wearing surface.  We also had substantial spot leveling performed to correct road cross sections and profiles, and all drainage structures were inspected and brought up to compliance. This work totaled 2.2 miles of road surfacing for approximately $320,000.00.  

The second Chapter 90 project involved Pine Street from Forest Street to the cul-de-sac where we reclaimed existing pavement and placed 2 ½ inches of asphalt pavement over reclaimed base at an approximate cost of $67,000.00

We also performed cracksealing to various roads in town under this program at a cost of $55,000.00.
Town Funded (contract work with Highway Department participation)
The Town funds the routine maintenance of the department through the Highway Department’s operations budget and occasionally will approve an infrastructure article to cover larger projects that are typically unexpected and not covered under the Chapter 90 program. This year the Town has experienced one unexpected drainage issue that fell under the emergency repair.

A culvert at Judson near the pump station: This project came to our attention due to flooding at this location. An investigation found that most of the sidewalls of the corrugated steel pipe had rusted away.  Left unrepaired, this could cause major sink holes, road damage, and damage to major water and sewer mains in this street.  This project required engineering design, environmental permits, and easement taking to the north side of the road.  The design study caused major increase in the pipe size.  This project cost approximately $50,000.00


Second culvert project is near 1202 Locust: Here, the outfall pipe was plugged and underwater with a deep hole next to the road on the up gradient size of the culvert pipe.  As part of the sewer department permit to build a pumping station, they made improvements to the outfall side by removing pipes buried in silt and under water to create a stone water course.  At this time Highway Department let contracts to install a new concrete pipe under the road and build a catch basin as inlet to culvert at grade to eliminate the hazardous deep hole. This cost approximately $10,000.

The following are outstanding drainage projects that are currently not complete or funded:

(1)  Pleasantview development has several areas of street flooding that are getting worse with time. This development has many metal drain pipes that are in varying stages of deterioration.  To make matters worse research found no drainage easements for those pipes between properties. These flooding conditions are only going to get worse as the pipe deteriorates takes on more ground water reducing pipe capacity and as our climate changes to create more frequent and intense storms. What we will need to do is have a drainage plan developed with easements.  This plan will identify the water shed area, locate existing pipes and sizes, calculate drainage requirements so designs can be made identify necessary easements and provide elevation of existing pipe inverts. This work will be the first step in a longer more expensive remediation project to correct drainage issues. This phase of work if approved will cost approximately $26,000.00. In the event we chose not to perform this study we would be performing construction projects in excess of $100,000.00 on a guess as what would be needed.

(2)  Center Street culvert at approximately 460 Center Street as yet to be constructed as the funds was diverted to other emergency projects.    

(3)  Walter Drive - Yard flooding was observed behind 32 Walter Drive. The outfall pipe for the Walter Drive development is below the stream bottom of the brook under Leonard Street causing a backup in Walter Drive and pressure condition in the manhole and pipes. This condition forced water out of the manhole lid and openings in the pipe creating sinkholes near the pipe and the manhole did not allow water back into the system after the surcharge. The manhole was changed to catch basin allowing the surcharge to ebb and flow without damage to structure or property. The final solution will be very expensive and require an outfall beyond the Leonard Street Culvert or another option could be creating a new outfall further upstream. This will require design, land taking and environmental permitting.

(4) In addition to the above-mentioned drainage projects, there are other ongoing drainage issues we have as this writing that are not addressed. (167 Pleasant Street, Leonard at Church, and Elm St. West at the RR right of way.)


Yard Waste Drop off: Received and disposed of 3251 cubic yards of brush at the Town’s brush pit off Gardiner Street.
 
Crack sealing:  We also contracted some additional cracksealing from article accounts in order to finish roads that could not be finished under the chapter 90 program in the amount of $3,482.00.



HIGHWAY DEPARTMENT

Routine Maintenance
Placed 73.27 tons of bituminous concrete for street patching.
All of the 49 drainage easements the town is responsible for were cut this period.
Swept 152 miles of town roadways; some main roads twice and nine public parking lots.
Cleaned 1745 catch basins.
Responded to 298 requests for service.
Conducted 18 property development inspections and 2 street-opening inspections.
Issued 23 Street Opening Permits.
Issued 21 Property Development Permits.
Issued 8 Public Works Construction Licenses.

Snow and Ice
Snow season November 2012 to April 2013 with 22 sanding events which included 8 plowing events. The cost of this year’s program was $288,027.62 - Mother's Nature gift to us.

Special Projects
Leaky Underground Fuel Tanks: This project continues as previously reported however we did contract with a new consultant, Nover-Armstrong out of Middleboro, to see if their approach could achieve the final solution. I have come to the conclusion the State likes our annual payment and intends to keep the project open, so I doubt if any good argument will find reasonable consideration. The State holds us to GW-1 water standard as defined as a "productive aquifer" that is suitable to public water supply. Anyone looking at the facts knows this aquifer will never be used as a public water supply due to 3 landfills, 1 junk yard, 1 highway yard and an asphalt plant with 30 years of questionable soils over it.

There is no sense of continued verbiage in this report about how close we were to closing the permit out. Even though existing condition causes “No Substantial Hazard,” it does not qualify for “No Significant Risk” designation with the DEP. The “No Risk” designation would have discontinued future requirements for groundwater testing. Since SEP won't accept that argument testing will continue to a time uncertain.

It is therefore been decided to incorporate the future site monitoring with the landfill ground water sampling program in order to reduce sampling cost. Unless and until higher levels of contamination appear, the Town is now forced to continue testing another 5 years. This process also keeps the DEP file open so the Town will have to continue to pay the $800/year compliance fee and hire a LSP to study, evaluate and report to DEP every 5 years for the sum of approximately $5,000.00. (As always subject to change)

Facility
Pumped the 5,000-gallon storage tight tank from garage floor drain 4 times.

SOLID WASTE & RECYCLING
Even though we have seen some of this information in previous annual reports I leave it in a reminder of our maintenance obligation. Maintenance of the closed landfill is almost a never ending obligation for a Town with associated cost.

Maintenance can be classified into two categories (1) routine maintenance, and (2) damage repair. Routine maintenance covers those activities that include but are not limited to mowing, removal of condensate, sampling and analysis of ground water, landfill gas and wellhead adjustments. Damage repairs include but are not limited to the following: replacement of vegetative cover where earth has shifted, adjustment of gas pipes where they have settled, repair of liner where it has been torn, and addressing gas migration and ground water pollution issues.

In the event that issues arise, the Town has virtually no choice but to respond immediately. Typically, any correspondence or action with DEP contains a timeline with penalties. In the event that unexpected maintenance comes up the Town needs to be prepared by having a dedicated account set aside for just this possibility. Article 10 of November 9, 2009 STM voted to establish a stabilization account for Solid Waste issues and facilities. This account could be used to make these emergency repairs. There is approximately $285,199.00 in that account as of June 2013.

In 2013 we continue to experience problems with flare shut down. The Town has an air quality permit from the State DEP for the flare. When the flare is not lit one of two conditions will exist. (1) If landfill gas is being vacuumed out of the landfill and disbursed into the atmosphere and not burned it would be a violation of our air permit and it could cause odor problems. (2) When the flare is not working the air pump automatically shuts down, if issue is not addressed it could causes a buildup of gas under the liner. Under this scenario and over time gas will migrate from under the liner around the perimeter of the landfill. As soon as gas is detected off the landfill site, it becomes a violation of our landfill permit. Locating a leak some were in the miles of gas collection piping that is buried in the landfill vegetative cover is difficult and could be very expensive. The flare shut down has been an increasing problem typically during the winter months. The shut off system installed in 2011 keeps emission in check for a short period of time.  To determine if a migration problem exist off-site monitoring wells need to be checked more often to detect gas migration. This is an in house effort that is on going.

The Town is also required to conduct quarterly ground water testing for contamination issues. This will continue until DEP feels confident our landfill is no longer contributing to groundwater contamination.  I don't believe we will ever achieve that status, but we can hope. The best scenario would be to reduce testing frequency.

The Solid Waste Division of the Highway Department has under gone some changes in 2011 to operations and funding mechanism. Due to financially constraints, the Solid Waste Division budget was reduced approximately 10% in an effort of keep operational cost within the generated Solid Waste revenues. To accomplish this goal, the cost of operations had to be decreased, and revenue sources increased. This was accomplished by reduction department staff by one person and reducing the days of operation from six days per week to five days per week in September 2009. Revenues were increased by raising permit stickers to $70 per car and Bag Tags to $2.00 per tag at the same time. Solid waste volumes are directly connected to the economy. As we know our economy remained soft and consequently our overall revenues appear to have a modest increasing of about 4%.

The contract modification sign on October 4, 2011 with Waste Management to freeze tipping fees expires in 2014.  However terms of the contract also indicated they would not charge any more than the market price of waste as determined at this facility which is currently at $80/ ton.

The contract modifications did extends (W.M.) Waste Management's contract limit to June 30, 2028 and make monthly payments of $1,100 to the Town for hazardous waste collection which is being done.
 
 Waste flow through their facility is down slightly which translates into less revenue for the Town through our $1.81/ton host fee agreement.  Reduced tonnage is due to economy and competition of other similar facilities diverting that market share of construction and demolition materials to other locations.  

The Transfer/Recycling Facility at 1555 King Philip Street site remains fully operational. Our total recycling effort has increased in tonnage this year approximately 21% and down 8% in revenue.  Reasons are complex but basic increases to recycling are due to increased yardwaste volumes from storms and decrease revenues are due to the more valuable recyclables not being brought to our facility but sold to end markets by others.

Mixed paper is up slightly at 1% and newspaper is down a whopping 30%. It seems folks are getting their news from the internet instead of the newspaper.  Paper is a commodity that is closely tied to the economy. Poor economic times typically generate less paper; however our mixed paper was up.

Apathy among residents for recycling always affects the overall tonnage but those you who are committed are consistently holding the tonnage around the 1000 ton bench mark. The State is pushing hard for more recycling tonnage through efforts to get communities to pass by-laws make recycling mandatory.  Mandatory recycling is not without additional cost and our Board is reluctant to generate any additional cost to the tax payers.  Our solid waste program is currently a balanced program staying within our revenues.

Thank you for your effort and staying the course.  Recycling continues to help the Town avoid disposal costs of $80.00 per ton and provides revenues, saves energy, and natural resources!
                                     
Residents of Raynham, we can always do better.

A bag and tag program was instituted at the Transfer/Recycling Facility on January 1, 2000. This program was modeled after 75 other Massachusetts communities and has provided the same positive results in Raynham as the other communities. The State continues to push for more recycling, including food waste recycling. The revenues generated by our access sticker and the disposal tag is helping to cover the operational cost of providing these facilities while the host fee received from Waste Management covers the cost of disposal.

Raynham is recycling 100 % of our total waste tonnage. That is a great number but the numbers are skewed due to the fact that those residents who use contract hauler for MSW are also recycling with us and we do not have the ability to track those materials. Other factor that has major impact on percentage is yardwaste tonnage which has substantially changed from year to year, depending on the types of storms we have in any one year. Last year’s storms brought on tons of yard waste.  

This year’s numbers depict a 4.5% increase in tonnage for MSW and 3.5% decrease in C&D, which in the world of waste is considered "no change". The percentage continues to be influenced by the now consistent soft economy. Revenues for recycling are down 8% due to the increased values of the material which are being diverted from our facility by other profit takers. Municipal solid waste volumes have leveled out over the past 3 years which may depict trends consistent with the new and slower economy.

Please keep in mind the following thought: as a community strives to control cost, recycling helps avoid the $80/ton disposal cost for municipal solid waste, in addition to protecting the world’s resources and keeping our community clean. Good job last year! Let‘s commit to do more in 2014!
Recycling Report Card

Unit
2010
2011
2012
2013
Remarks
Newspaper
Tons
84.01
78
75.09 tons
52.12
tons
Delivered to recycling by ton
Mixed paper
Tons
142.48
217.645
128.91 tons
130.59
tons
Delivered to recycling by ton
Metal
Tons
137.45
102.6
77.39 tons
90.31
tons
Delivered to recycling by ton
Redeemable bottles & cans
Tons
X
X
X
X
Being collected by Raynham Lions
Glass
Tons
99.87
128.903
105.14 tons
112.72
tons
Delivered to recycling by ton
Plastic
Tons
55.77
78.783
49.5 tons
53.08
tons
By ton
Cardboard
Tons
103.3
100.336
100.82 tons
93.94
tons
Delivered to recycling by ton
Oil Filters
Lbs.
2
2
2
.05 tons
0
55 gallon drums
Tires
Tons
5.3
5.26
7.56 tons
4.705
35 lbs. Per car tire

Yard waste
grass
leaves
piled brush
wood chips
C.Y.




Tons
520
3585 cu yd
403.31 tons
total 3,251 cy
1,120 cy=168 tons
1,120cy =112 tons
711 cy=178 tons
560 cy= 140 tons
total tons= 598  
Units
200 lbs/cy dry 300 lbs/cy wet brush 500 lb/cy
w/chips500lbs/cy

Refrigerators / AC units

tons

4.8

4.75

4.4 tons

170 pieces
6.85 tons

refrigerators @ 100 lb ea. & AC units @ 50 lb ea.
Paint (latex/oil)
Gallons
1392 gal

8.3 tons
1122

6.732 tons
10 cy
3.45 tons


9 cy
3.105 tons
Cubic yard boxes
690 lbs/cy box
Batteries
Tons
1.96
1.75
1.45
1.57
Delivered to recycling by ton
Antifreeze
Gallons
55
55
0.22 tons
55 g
0.22 tons
gals @ 8lb/gal
Monitors /
TV’s
463+186
390+214
25+107
4.26 tons
428+109
17.14 tons
monitors + TVs
monitors @ 20 lb ea. + TV’s @ 75 lb ea.
Fluorescent Bulbs
Feet
Tons
1987
0.031
1536
0.024
0
10 boxes
@ .5 oz/ foot



Unit
2010
2011
2012
2013
Remarks
Waste Oil Pumped
times
3
4
3
.4 tons
4, 250 gallons
16.15 tons
recycled in waste oil space heater for highway garage (7.6 lbs / gal)

Total Tons
Recycled


956.08


1314.98


972.95


1,180.50
      
Municipal Solid Waste [MSW]

Tons

786.77

867.74

750.22

784.04

Construction & Demolition [C&D]

Tons

355.4

291.00

278.31

268.18


Revenue
Amount in
2010
Amount in
2011
Amount in 2012
Amount in 2013
Recycling income
Formerly Landfill Fees
$46,898.37
$52,821
$48,329
Permit + Tag Sales
$126,680
+THS
$129,860
+THS
$191,547
$184,575
Host Fees Collected
$89,883.65
74,431.46
$56,190
$79,388
Hazardous Waste
Payments from WM

No Payment

No Payment
$ 9,900
Contract Change

$12,100
                THS means town hall sales