The Raynham Planning Board held a meeting on May 28, 2009, at Raynham Veterans’ Memorial Town Hall.
Board members present: Daniel Andrade, Burke Fountain, Henry Ellis and Chris Gallagher
Board members not present: (all present)
Staff present: Marilyn Whalley, Town Planner
Mr. Andrade opened the meeting at 6:15 p.m.
6:16 p. m. - Discussion re. Amendment for Zone II of the zoning map: Mrs. Whalley informed the Board she talked with Mr. Bendenelli of NRWD, and she will be meeting with him to discuss the matter. She explained that in researching the matter, she determined that after a Town Meeting vote in 2008, the NRWD's new well was covered by the amended Zone II. She noted that if the perimeter of the new well went outside the Zone II, an amendment would have been needed, which would have required the Planning Board to consider the amendment.
Subdivision bonds were discussed. Board members reviewed an updated chart of existing subdivisions and surety bonds being held for each. Mrs. Whalley informed the Boards she received a copy of a fax from Worldwide Insurance indicating that all three of the Kings Estates bond have been paid through August 2009.
Berry Hill surety bond was discussed. Mrs. Whalley will research the Berry Hill bond to determine if it is also up- to-date. Mrs. Whalley noted that Mr. Mirrione had forwarded the fax to her from the insurance company. She noted Mrs. McKenney had also talked to the insurance company and had been advised the bonds were up to date.
Mr. Gallagher noted that for the most part, bonds do not have expiration dates, and he questioned if the Board could require all bonds have no expiration date. Mr. Ellis stated the Board could insist on that. Mr. Andrade noted Attorney Antine had indicated the bonds automatically continued. Mr. Gallagher noted that in the past, the Board could not collect on a subdivision insurance bond that had expired.
Mrs. Whalley noted that the bonding company indicated they would send a notice to the Board to advise if a bond had not been paid and was expired.
The Kings Estates bonds were reviewed. Mr. Ellis expressed concern that one of the bonds was not updated. Mrs. Whalley explained the bond amounts had previously been lowered by the Board. Mrs. Whalley agreed to research the matter further.
Carriage Hill Estates was discussed. It was noted Michael Intoccia was working on finishing the road there. Mrs. Whalley stated it was her understanding that he had been hired by the bank that took over the subdivision after the developer defaulted on the mortgage. Mr. Andrade noted he had received e-mails from Mr. Stolte regarding work ongoing at the subdivision. Mr. Andrade noted the bank, not the Planning Board, is taking care of the work to finish the subdivision and is working with Roger Stolte.
General Business: No minutes or invoices were received for approval.
Mr. Andrade informed that he attended a joint meeting with the Selectmen to interview two candidates for the open Planning Board member position. Mr. Andrade noted that he spoke with Mr. Buckner who had talked to John Canto, and Mr. Canto indicated he would return to the position if no one was available. Mr. Andrade noted the Board had two interested candidates so it was agreed the position will be filled by one of the two applicants.
Mr. Andrade advised the Board who the two candidates were and their qualifications. The Board discussed the process for selecting a new board member for an open position and the qualifications of both applicants. During discussion, it was noted it is important to appoint a new member in order to maintain a quorum at the meetings.
Mr. Andrade noted the Board will meet with the Selectmen on June 3rd to appoint the board member, and he asked that at least two other Board members attend the meeting with him for a joint vote with the Selectmen.
Town Planner Update: Mrs. Whalley informed the Board that she has given out 11 Request For Proposals for the project review engineer contract. She presented the list of firms requesting the RFP to date. She noted the Board could award the contract on June 25th.
Proposed legislation for expedited permitting was briefly discussed. It was agreed that Raynham has a good system in place for permitting. No action taken.
Mrs. Whalley informed the Board that the Building Commissioner Ed Gardner was interested in amending the signage section of the zoning by-laws. The Board agreed to invite Mr. Gardner to discuss his concerns.
The Board discussed their summer schedule. After discussion, it was agreed to hold one meeting in the months of June, July and August, on the second meeting date of each month – June 25, July 23, and August 11. The schedule will be posted.
The Board discussed how to evaluate the RFPs. It was agreed that Mr. Gallagher will review the submittals with Mrs. Whalley after the acceptance deadline passes.
There was no further business, and the meeting ended at approximately 7:10 p. m.
Christopher J. Gallagher, Clerk
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