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MINUTES OF THE RAYNHAM PARK & RECREATION COMMISSION
Regular Monthly Meeting, October 5, 2010, 6:00 p.m.
Raynham Senior Center, 2215 King Philip Street, Raynham, MA
In Attendance: Chairman Jim Sullivan, Commissioner Chris Shaw, Director Elizabeth Francis, and Administrative Assistant/Recording Secretary SJ Blanchard.
Absent: Commissioner Joe Doyle.
The Chairman called the meeting to order at 6:10 p.m. and asked for a motion to approve the regular minutes of the Sept. 7, 2010 Commission meeting. Chris made a motion to accept the minutes as printed. Jim seconded the motion and the two voted unanimously in favor of the motion.
Sel. Joe Pacheco was present to discuss with the Commission the rehabbing of the outdoor basketball courts on Pleasant Street. Estimates to do a total rehab could run $50,000-$60,000.
Liz said that two-year old estimates to simply fill the cracks and repaint the courts ran $22,000, with no contractor willing to guarantee the longevity of that work. A more-recent quote from G. Lopes Construction, to include removal of the old material, compacting, re-grading, and repaving runs from $20,000-$30,000. A quote is expected from Petrucci Construction Co. In addition, the cost of fencing would be $9,908 for black-coated chain link, $8,298 for regular chain link, and the four hoops would cost $1,500 each. She pointed out that Mass. General Laws prohibit the use of revolving account funds for such facilities. A stabilization account would need to be set up with the town for those funds earmarked specifically for this project.
Mr. Pacheco said that if the Department was willing to write an article for this fall’s town meeting, the Selectmen and FinCom would back $5,000 towards the project. In addition, he had spoken to Rep. Barney Frank who had indicated a possible $10,000-$15,000 towards the project. Also, town planner/grant writer Marilyn Whaley is looking into possible grant applications.
Chris made a motion to support a $5,000 article for basketball court repairs on the warrant for this fall’s town meeting; Jim seconded the motion and a unanimous vote followed.
Mr. Pacheco asked that the Commission provide updates and that Liz apprise Randy of this evening’s vote.
John Donahue, president of Raynham Youth Baseball & Softball (RYBSA) discussed upcoming field projects with the Commissioners. He said that after reviewing the three quotes received to fix the infield of Field #4, a contract had been signed with Sports Turf Specialties, Inc. (S.T.S.) of Wrentham, MA.
In addition, three quotes have been received for Field #5 renovations from Green Acres, S.T.S., and Yukon Landscaping. Green Acres’ bid was much higher than the other two. S.T.S.’s quote of $7,977.50 did not include materials, which are estimated at an additional $9,194.50. Yukon’s quote of $9,315.00 does include Yukon-supplied Kentucky Blue grass sod, as well as the installation of 40 yds. of loam to be supplied by the town. Donahue indicated that he felt that RYBSA was inclined to go with Yukon’s quote at this point, and that he was seeking the Commission’s approval to go forward with the Field #5 project upon RYBSA’s awarding of the contract. In addition, RYBSA is awaiting a price quote from Mike Cabral for a hut/scorer’s shack on Field #5. This 10 X 8 ft. building would include a poured concrete floor and footings and concrete block construction. Chris made a motion to approve the Field #5 project as presented and to allow RYBSA to select either proposal from S.T.S. or
Yukon. Jim seconded the motion and a unanimous vote followed.
Donahue reported that electrical conduit is in, running to Fields 6 & 7, with the aim of lighting Field #7 this year and to possibly reconstruct it next year. A price estimate of $12,000 from Profetty Electric of Bridgewater has been received to tie the conduit to each pole with cable. Chris asked for a master plan & map of work, which Liz will follow up on. Chris made a motion to approve the plans to provide power to Field #7 as submitted. Jim seconded the motion and a unanimous vote followed.
Liz reported the following:
- The Monti playground project is completed and the ribbon-cutting was held on Sat., Sept. 25 at a ceremony well-attended by Mr. Monti, local dignitaries, and citizens. Donations continue to come in and will be earmarked specifically for the upkeep and maintenance of the playground.
- Liz distributed to the Commissioners copies of the present year’s field-use permit application and asked them to review it with an eye towards any improvements or changes that could be made on the 2011 application form. She asked whether further clarification or defining of “camps” is necessary. The consensus was that no major language changes are needed.
- Liz also asked the Commission to consider whether a field-use fee would be in order in 2011 for the horse groups and the radio-control flying club. Chris made a motion to increase the seasonal permit fees for the horse groups and flying club from $300 to $400. Jim seconded the motion and a unanimous vote followed.
- LaLiberte Elementary School’s parents group is sponsoring its annual harvest fair this weekend and has asked whether the Department would be amenable to donating the registration fee for one child’s enrollment in our upcoming youth basketball program. Chris made a motion to donate one basketball registration fee to LaLiberte’s parents group for its harvest fair raffle. Jim seconded the motion and a unanimous vote followed.
- Liz asked the Commissioners to consider raising basketball registration fees by $5 each, especially in light of dramatically higher custodial fees anticipated this winter. The Commissioners were in agreement that a $5 per person increase was reasonable.
- Liz distributed the Department’s month-ending September finance reports for the Commissioners’ review. She noted that the childcare offset receipts account budget needs to be revised as it was based on the use of only one school, not two. A new article will be submitted for the fall town meeting.
The following field-use permit applications were acted on:
- Northbrook Academy requested the use of the Borden Colony cross country track for an Oct. 7 meet and Oct. 18 & 19 practices. Their roster indicates only six Raynham students. Chris made a motion to approve this application with a fee of $150. Jim seconded the motion and a unanimous vote followed.
- Rhode Island Rugby Football Foundation requested the use of a facility with lights on Tuesday and Thursdays through Oct. 21 from 7 to 9 p.m. Chris made a motion to approve, setting fees at $750 ($100/date and $25/hr. for lights). Jim seconded the motion and a unanimous vote followed.
The meeting was adjourned at 8:10 p.m.
Respectfully submitted,
SJ Blanchard
Admin. Assistant/Recording Secretary
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